The Software Carpentry Foundation (the “SCF”) is is dedicated to the security and privacy of your data. We want you to know what data we collect, how we collect it, and what we do with it so that you may decide whether or not to provide information to us.
By visiting SCF websites or are otherwise providing your personal information to us via any other means, you are accepting and consenting to the practices described in this Policy. Unless specified otherwise, the term “visitor” includes both SCF members and nonmembers, whether you upload information to our websites, download information, or are merely visiting. Becoming a member of the SCF will require us to ask for and store additional information.
1. What information do we collect?
We collect basic usage information in the form of logs from all visitors. When you visit any SCF-controlled website, our server logs your IP address, the time and duration of your visit, and the time and duration of the pages on our website you view. We may also capture information about your computer system, such as your browser type and operating system.
We will likely place a cookie on your hard drive during the web visit. If you do not wish cookies to be placed on your computer, then they can be disabled in your web browser. However, please note that disabling cookies in your browser may hinder your use of our some of our websites.
For those who are or wish to become members of the SCF, we need to collect some personally identifiable information, including your name, email address, and country of residence. If you are a supporting or sponsoring member of the SCF, or wish to make a donation, we will also ask for the information necessary to process a payment and reduce our risk of fraud. We may ask for other information, but providing such information is completely optional.
Voting Members will need to provide us with email contact information during their enrollment. However, that information is never made generally available outside of the Foundation, neither on this website nor anywhere else public.
2. What do we use this information for?
Basic usage information. We use basic usage information to protect against unauthorized intrusion into SCF-controlled servers, as well as monitor and improve the availability and performance of SCF-controlled websites. We may also use information collected from you to personalize your interactions with SCF-controlled websites.
Personally identifiable information. We use contact information to communicate with members or with others that have accounts with the SCF, to provide access to secure areas of our websites, and to provide the services identified on our sites. We also use the information we collect to improve the content of our websites We also use this information to prevent or detect fraud or abuses of our websites and to enable third parties to carry out technical, logistical or other functions on our behalf. Financial information and payment card details. We may ask those who want to donate to the SCF, become a sponsor member, or become a supporting member to enter credit card or account information in order to process payments to the SCF. Financial information provided via our websites is transferred over a secure connection. We collect this information on a transaction-by-transaction basis and will not authorize the release of the information with anyone not directly involved in processing the transaction. This information may be encrypted and stored for logging purposes in accordance with applicable regulatory requirements. Credit card numbers are used only for processing payments and are not used for any other purposes. When we use third party service providers for credit card processing services we will enter into a written agreement with such third party ensuring appropriate security and confidentiality measures are in place in safeguarding your personal data.
3. Disclosure of personal information
We will not disclose any information we collect to any third party unless it is:
- Specifically authorized by you; or
- Necessary to perform the functions requested by you (and only to the extent absolutely necessary to perform the function); or
- Required to check for fraud or other misuse of SCF resources; or
- Required by law.
In particular, we may release the information we collect to third parties when we believe it is appropriate to comply with the law, to enforce our legal rights, to protect the rights and safety of others, or to assist with industry efforts to control fraud, spam or other undesirable conduct.
4. Communications are opt-in
All communications from the SCF will be opt-in except for email messages necessary for you to maintain membership in the SCF.
5. Security and accuracy of your information.
The SCF is committed to use industry best practices approaches concerning security measures to prevent the loss, misuse and alteration of the information in our possession. We use various security measures to protect the information we collect, as appropriate to the type of information, including encryption, firewalls, and access controls. We store information you provide to us on a computer system located in a controlled facility with limited access. We take reasonable steps to ensure that data is accurate, complete, and current. If you believe that any personal information we have about you is incorrect, or is, has been, or might be used inappropriately, please contact us at firstname.lastname@example.org and we will take steps to correct, delete, or restrict the use of the information, as appropriate.